Grants Resource Center

Important Forms

District Grants Procedure

Charter School Grants Procedure

Essential Websites

Workshops and Trainings

Grant Proposal Writing

Grants Management

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Frequently Asked Questions

Contact

District Grants Procedure

1. Intent to Apply:                                                         

• Fill out the Intent to Apply form -- as soon as you decide to apply for a grant
• Email or Fax the form to the Grants Resource Center (GRC) / Suzanne Simmons
• Notify GRC of signature requirements A.S.A.P. -- Before your proposal is complete
• GRC will obtain the following signatures: Board President, Supernintendent, Authorized Representative
• GRC will review draft proposals as needed

2. Proposal Development:

• GRC will review/edit any grant application on reqest
• GRC willconsult on proposal logic, wording, and budget

3. Signatures and Letters of Support:

4. Attachments :

• Attachments are the supplemental documents the funder requests in addition to the proposal
• Some of the more commonly requested Attachments are available at this link
• Contact "GRC" for other Attachments 

5. Submission:

• Proposal submission is the responsibility of the applicant, not GRC
• However, GRC will assist with Grants.gov or NSF submissions
• GRC can consult on other submissions
• Compile all necessary documents and submit to funder on or before the deadline: note whether proposals must be delivered or postmarked by the due date
• Send a copy of the complete proposal to the GRC to keep on file

6. Grant Award Notification Form:

•  Fill out the Grant Award Notification Form (GAN) when you recieve a grant
• Submit your GAN to GRC with the Award Letter, Reporting Guidelines, and the check from the funder if available
• GRC will log the GAN and send it to Accounting
• Accounting will email the account codes to the Grant Manager
• The Grant Manager is the person responsible for the grant funded program
• Send a thank you letter to the funder
• Follow the funders guidelines for reporting
• Use the Common Grant Report if the funder has not supplied reporting forms.

7.  Contract & Subcontract Approval:

• Send all grant contracts, partnership agreements, and memoranda of understanding (MOUs) that specify how grant funds will be used to GRC for review
• Grant contracts, partnership agreements, and memoranda of understanding (MOUs) will be signed by whoever the funder requests
• Legal will review any docment requiring a Board President signature or contains legal language that extends beyond the proposal

8. Grants over $250,000 per year:

• GRC will report grants over $250,000 to the Board twice a year