Welcome to the
 Grants Resource Center

District Grants Procedure

1. Intent to Apply:

  • Fill out the Intent to Apply form [doc] - as soon as you decide to apply for a grant
  • Email or Fax the form to the Grants Resource Center (GRC) / Suzanne Simmons
  • Notify GRC of signature requirements A.S.A.P. - Before your proposal is complete
  • GRC will obtain the following signatures: Board President, Supernintendent, Authorized Representative
  • GRC will review draft proposals as needed

2. Proposal Development:

  • GRC will review/edit any grant application on reqest
  • GRC willconsult on proposal logic, wording, and budget

3. Signatures and Letters of Support:

  • Signature requirements are determined by the funder in the grant application or RFP
  • GRC will obtain signatures from the:
    • Board President
    • Superintendent
    • Authorized Representative 
  • If a Superintendent Support Letter [doc] is requested, use the template link provided and include specific information about your program. Submit letter of support with a draft proposal or abstract to GRC.

4. Attachments:

  • Attachments are the supplemental documents the funder requests in addition to the proposal
  • Some of the more commonly requested Attachments are available at this link
  • Contact "GRC" for other Attachments

5. Submission:

  • Proposal submission is the responsibility of the applicant, not GRC
  • However, GRC will assist with Grants.gov or NSF submissions
  • GRC can consult on other submissions
  • Compile all necessary documents and submit to funder on or before the deadline: note whether proposals must be delivered or postmarked by the due date
  • Send a copy of the complete proposal to the GRC to keep on file


6. Grant Award Notification Form:

  • Fill out the Grant Award Notification Form [xls] when you recieve a grant
  • Submit your GAN to GRC with the Award Letter, Reporting Guidelines, and the check from the funder if available
  • GRC will log the GAN and send it to Accounting
  • Accounting will email the account codes to the Grant Manager
  • The Grant Manager is the person responsible for the grant funded program
  • Send a thank you letter [doc] to the funder
  • Follow the funders guidelines for reporting
  • Use the Common Grant Report [doc] if the funder has not supplied reporting forms.

7. Contract & Subcontract Approval:

Send all grant contracts, partnership agreements, and memoranda of understanding (MOUs) that specify how grant funds will be used to GRC for review
Grant contracts, partnership agreements, and memoranda of understanding (MOUs) will be signed by whoever the funder requests
Legal will review any docment requiring a Board President signature or contains legal language that extends beyond the proposal

8. Grants over $250,000 per year:

GRC will report grants over $250,000 to the Board after they are submitted