Welcome to the
 Grants Resource Center

Frequently Asked Questions

Q1. What is the legal name of the District?

A1. School District 1, City and County of Denver, State of Colorado.

Q2. Who is the Authorized Representative of the District?

A2. Either the Chief Academic Officer or Chief of Staff to the Superintendent (federal grants) or the Controller (state grants).

Q3. What is the District Indirect Cost?

A3. Indirect cost, or administrative overhead, is a percentage (calculated by the state) of direct costs that the District uses to cover district-wide services such as: personnel offices, accounting, and payroll. Calculate indirect cost on all budget line items, excluding equipment. See attachements to the Intent to Apply [doc] or Grant Award Notification Form [xls] for the current indirect rate...

Q4. I want to write a grant to fund an after-school program - where do I start?

A4. Read the District Grants Procedure page in order to understand the process. Use the Essential Websites page to research funders. Once you have found a funder, send an Intent to Apply [doc] to GRC. Then, use the Grant Proposal Writing section to plan your program and write a proposal.

Q5. Our school received a monetary donation directly from an individual or group. Do we need to report it to the Grant Resource Center?

A5. Cash Donations are not reported to Grants Resource Center, they are reported to the Board and/or General Accounting based on the guidance below:

Formal Acceptance

 

Cash gifts or donations of $500 or greater shall be reported to the Office of the Board of Education by gift or donation recipients. Monthly, a report listing gifts or donations equal to or greater than $500 shall be provided to the Board for acceptance as part of the Consent Agenda.

Management of Cash Gifts and Donations

 

Any cash gift or donation equal to or greater than $1,000 received by a school, department, or the District shall be reported to General Accounting via phone or email. General Accounting shall determine how to account for the funds on a case-by-case basis. In addition, any cash gift or donation regardless of dollar amount must be reported to General Accounting if the gift/donation meets any of the following conditions:

* The funds will be used to pay any type of salary (wholly or partially, regular, extra-duty, substitute, or overtime)

* The funds will be used to procure goods or services through the central Purchasing Department (i.e., goods or services purchased via Contract Request or Purchase Order)

* The funds will be used to pay for an Independent Contractor/Consultant

* The funds have requirements relating to spending and/or reporting

 

If a gift/donation is entered into Cayenta, the recipient is required to develop a budget for the gifted/donated funds. Regardless of dollar amount, if an individual is ever unsure about what to do with a cash gift or donation, contact General Accounting.

Q6. What percentages do I use to calculate Employee Benefits?

A6. See the attachements to the Intent to Apply [doc] and Grant Award Notification Form [xls] for current benefit and indirect rates.